Proof Permissions Profiles in Workfront Proof
As a Workfront administrator or Workfront Proof administrator, you can assign a Proof Permissions Profile to a user to specify the proofing capabilities that user will have for all proofs in the system. For information about configuring a user’s Proof Permission Profile, see Configure a user’s Proof Permission Profile in Workfront Proof.
- Grant users specific roles on individual proofs. For more information about proof roles, see Manage Proof Roles in Workfront Proof.
- Create custom profiles for users in your organization. For more information, see Configure custom profiles in Workfront Proof.
The following table displays the permissions available with each Proof Permissions Profile.
Consider the following about roles and permissions:
- Assigned profile permissions relate only to the users and items in your own account. The exception is in the case of Satellite accounts, where the Administrator and Billing Administrator for the main (hub) accounts can access and manage the account settings and billing of those accounts from the hub account level.
- Billing Administrators and Administrators can delete users. This can only be done in Account settings.
- When Billing Administrators and Administrators view proofs that are owned by other users in their account, they view them with the role of a Reviewer.
- Using the Read Only role, Billing Administrators and Administrators can access proofs in folders shared with them or in folders created by them.
The following sections describe each profile and the permissions associated with the profile in a standard Workfront Proof setup:
Billing Administrator billing-administrator
Billing Administrators have access to Account settings in Workfront Proof and The Workfront Proof Billing Page, and have the following permissions:
For information on Account settings, see Account settings in Workfront Proof.
For information on Billing, see The Workfront Proof Billing Page.
Administrator administrator
Administrators have access to Account settingsand have the following permissions:
Supervisor supervisor
Supervisors have the following permissions:
Manager manager
Managers have the following permissions:
Observer observer
Observers have the following permissions:
- Observers do not see the Header menu or the green New menu in their Dashboard
- Observers do not see the following links in their Settings: Account settings, Billing
Visitor visitor
Visitors have the following permissions:
- Visitors do not see the Header menu or the green New menu in their Dashboard
- Visitors do not see the following links in their Settings: Account settings, Billing
Guest guest
The Guest profile is used to give access to proofs for reviewers who do not have their own Workfront Proof account. Guests can access proofs shared with them directly via their personal email notifications.
Edit a user’s Proof Permission Profile
Administrators and Billing Administrators can edit the permission profiles of all users in the account.
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To find the user to edit, do one of the following:
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Navigate to Account Settings, then click the Users tab.
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Go to the Contacts page.
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Click the user’s name whose permissions you want to edit.
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Click the Permissions profile drop-down menu and select a new permission profile. :
Permission profiles are Administrator, Supervisor, Manager, and Observer.
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Click anywhere outside of the menu to save.
- The Account activity logs
- The User’s profile log (accessible only to that User)
For more information on activity logs, see Understanding the Workfront Proof Activity Audit Trail.